The personal information we collect from you
We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, Gift Aid status, standing order details.
How we use information
We will use your information to send you newsletters, letters or emails to give you details of General Meetings, renewal dates and Events that are likely to be of interest to you. Your name may appear in our Annual Report. Your information may also be shared with our Trustees. This use is in our ‘Legitimate Interest’ because our experience of such activities is that we can generate significantly more business by keeping supporters informed regularly, which business is vital to the continuing financial and social viability of the Hall. You will be aware that our Annual Reports are public documents We will not share your information with other third parties without your consent.
We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date. We will keep your information indefinitely after you remain an active Friend or supporter of the Hall. We keep your information because you may wish to resume your connection with Hall. However, you can ask us to remove your personal information from our records at any time and we will do so. This removal does not apply to Gift Aid details as we have a statutory duty to retain these records for six years.
You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.
How to contact us
By Phone to the Manager: 01428 642161
By email: firstname.lastname@example.org
By post to The Manager, Haslemere Hall, Bridge Road, Haslemere, GU27 2AS
1 May 2018
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