Privacy Policy for Trustees

Haslemere Hall Privacy Policy for Trustees of the Hall

The Haslemere Hall is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Trustee of the Hall. Trustees are elected at General Meeting or a limited additional number may be co-opted by the other Trustees

The personal information we collect from you
We collect basic personal details such as your name, address, e-mail address, telephone number. We also hold the date of birth of Trustees as this a requirement when lodging our annual report with the Charity Commission.

How we use information
Your name will appear in our Report and Accounts which are filed with the Charity Commission and Companies House. We will use your information to inform you of Committee Meetings and your name will appear in the minutes of these Meetings and in the minutes of General Meetings. This use is in our ‘Legitimate Interest’ because you cannot operate as a Trustee unless you know what is going on.

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date. We will keep your information as a Trustee until you cease to become a Trustee but you will be aware that your name will appear on our Report and Accounts which is a public document. You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us
The Haslemere Hall is the data controller in respect of this data. For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:
By Phone to the Manager: 01428 642161
By email:
By post to The Manager, Haslemere Hall, Bridge Road, Haslemere, GU27 2AS

1 May 2018


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