Privacy Policy for Volunteers

Haslemere Hall Privacy Policy for Volunteers of the Hall

The Haslemere Hall is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Volunteer of the Hall. Volunteers support the Hall by, for example (but not limited to), staffing the bar and performing Front of House duties.

The personal information we collect from you
We collect basic personal details such as your name, address, e-mail address, telephone number.

How we use information
We will use your information to send you newsletters, letters or emails to give you details of events at the Hall that need your support. This use is in our ‘Legitimate Interest’ because we need to inform you when events take place and the assistance we require. Your name may appear in our Annual Report. We will not share your information with other third parties without your consent.

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date. We will keep your information indefinitely after you remain an active Volunteer of the Hall. We keep your information because you may wish to resume your connection with Hall. However, you can ask us to remove your personal information from our records at any time and we will do so.

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us
The Haslemere Hall is the data controller in respect of this data. For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:
By Phone to the Manager: 01428 642161
By email:
By post to The Manager, Haslemere Hall, Bridge Road, Haslemere, GU27 2AS
1 May 2018

View the main privacy policy page.

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